Scan your documents to the cloud. Smartly.

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Our Services

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Document Scanning

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Rapid Digitisation

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Digital Mailroom

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Accounts Payable Automation

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Our Process

Leverage the power of your data. Chaffinch bridges the gap between physical and digital data to help you achieve your digital transformation goals. Our end-to-end scanning and digitisation services help you become a dynamic and agile whilst achieving cost-efficiency savings.

dev ops process flow


• Acceptance
• Methodology
• Service Levels


Marginal Gains.
• Periodic review meetings
• Monitoring & analysis
• Continual Improvement


Outline the Solution.

• Framework
• Platforms
• Processes


Build in Resilience.
• Pre-implementation testing
• Roll-out strategy
• Client Sign-offs


Build the Knowledge.
• Train the trainer
• How to guides


Understand the Challenge.
• Rough Order of Magnitude
• Business Need


Go Live.
• Key stakeholder engagement
• Full implementation


Measure the Opportunity.
• Objectives & Goals
• Processes
• Roles & Reponsibilities

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Features and benefits

Remote Possibilities

Facilitate remote working by providing access to key documents quickly. The transition to flexible working arrangements requires new processes to protect data and improve productivity.

Reduce Risk

Digitisation reduces the risk of data breaches from handling physical files. We work with organisations to reduce the movement of original documents to mitigate the risk of a dispersed workforce misplacing data.

Increase Productivity

Collaborate and manage important files across teams working from anywhere. The modern workforce requires swift access to critical data, regardless from where colleagues are based. Get the documents you need, faster.

Cost Savings

Reduces office costs by centralising documents off-site or in the cloud to reduce on-site storage needs. We support businesses in reducing the burden on staff, and achieving more efficient use of workspace.

Flexible Support

Our team is dedicated to delivering services which add value to your business. A proven process and attention to detail ensures that our scanning services are tailored to the needs of your business.

Uncompromising Quality

Over 20 years’ experience and a rigorous quality control process deliver high quality digitisation services. Chaffinch is the partner of choice for organisations seeking to accelerate the transition to a paperless office.

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Customer Reviews

Yorkshire Wildlife Trust
Yorkshire Wildlife Trust
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We had 30,000 Gift Aid documents scanned. This has reduces the amount of files and paper in the Membership Administration Team, allows speedy and efficient access to Gift Aid declarations, and makes data easy to sort during audits. The Trust would have no hesitation in recommending the service to other organisations.
Recticel Insulation
Recticel Insulation
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Chaffinch's scanning services have been crucial in implementing a new digital workflow for our order despatch process. We have used this service for several years to bring together several paper documents from each department into a searchable digital file. This assists our quality control, compliance and customer service processes.